1. The name of the Association shall be Monifieth Out Of School Care Club (MOOSCC)
2. The aim shall be:
i. to promote the care and education of the children in need of care during out of school hours and school holidays.
ii. to promote the provisions of facilities for the recreation and leisure time occupation of such children in the interest of social welfare with the object of improving their conditions of life.
3. Powers: MOOSCC shall have the power to do anything which will properly further the foregoing aims in particular:
i. to raise, spend and hold funds , in the bank or otherwise.
ii. to employ staff and do anything necessary or appropriate in relation to such employment.
iii. to promote and provide for dissemination and exchange of knowledge and information.
iv. to acquire, build alter and dispose of property.
v. to form or promote the formation of charitable limited companies or other charitable bodies.
vi. to make representations to and enter arrangements with national and local government and appropriate statutory or voluntary agencies.
vii. to support other charitable objects or institutions.
4. Membership
i. Membership shall be open to every parent and every child shall be eligible to use the service regardless of religion, race and sex.
ii. Membership subscription levels shall be fixed at the Annual General Meeting (AGM).
iii. Membership is subject to the approval of the executive committee, who shall have the right to terminate membership and whose decision is final.
5. Management Committee
i. The management shall be in the hands of a management committee consisting of a chairperson, a secretary and a treasurer (known as the office – bearers) and up to five ordinary members.
ii. All committee members shall be elected at the AGM, and will have to undergo Disclosure Scotland checks.
iii. The management committee shall have the powers to fill vacancies by co-option, and to co-opt not more than two members.
iv. In addition to the office bearers and the elected members , the committee may request to serve on the committee an advisory capacity other interested individuals or representatives of statutory or voluntary organisations as the committee may determine ; provided that no such advisory members shall be entitled to vote.
v. The association shall have powers to elect, at an AGM, an honorary president or vice president.
vi. A member of the management committee shall be deemed to have resigned if they are absent from three consecutive meetings without acceptable cause.
vii. The management committee shall meet at least six times each year.
viii. The management committee shall keep minutes which shall record the proceedings of all AGM’s, EGM’s and committee meetings.
ix. Four members of the committee or one third of the committee members (whichever is the greater) shall constitute a quorum.
6. Finance
i. The financial year shall commence on the 1st April each year.
ii. The treasurer shall keep accurate records of money received and spent and these records shall be audited by auditors appointed by the Management Committee.
iii. All money or property received shall be used for the aims to the Association and shall not be used by any office bearer or member of the management committee except for expenditure properly incurred on its behalf or for out of pocket expenses.
iv. No member of the management committee shall be liable for any loss incurred provided the action which led to the loss was made in good faith.
7. Annual General Meeting
i. The AGM shall be held within six months of the end of the financial year (leaving time to audit the books)
ii. Not less than four weeks notice shall be given to all members of the time and place of the meeting and the business to be transacted at it.
iii. Notice of resolutions for discussion at the AGM shall be given in writing , duly proposed and seconded to the secretary by 14 days before the date of the AGM.
iv. The chairperson shall preside and shall have the casting vote as well as ordinary vote.
v. Four members shall be a quorum.
8. Extraordinary General Meeting
i. An EGM may be called by the executive committee or by written request signed by three members, addressed to the secretary and clearly stating the purpose of the meeting.
ii. Provided the purposed stated is legitimate the EGM shall be called and conducted according to the rules for an AGM.
9. Voting
i. Voting shall be on the basis of a simple majority except with regard to amendment of the constitution or dissolution of MOOSCC.
ii. Any amendment to the constitution must be passed at a General Meeting by 2/3 majority of members voting.
10. Dissolution
i. The Association may only be dissolved by 2/3 majority of members casting their votes at a General Meeting, the notice of which has specified the proposal to dissolve the Association.
ii. Any funds or assets remaining after the satisfaction of all proper debts and liabilities shall be given to such other recognised charitable organisation or organisations having aims similar to those of the Association or shall otherwise be distributed and used for such other charitable purposes as the membership may decide.